Ladies and Gentlemen
The section quoted below is the core of our Town's draft use of Town vehicles policy. Comments appreciated.
a) Vehicle Provision for Staff During Regular Working Hours: Each Department Head shall determine which, if any, employee(s) shall have access to and use of Town vehicles in their departments. No Town vehicle shall be used for personal purposes.
b) Vehicle Provision for Staff Outside of Regular Working Hours: Where use of a Town vehicle is made available after normal working hours, the vehicle is provided exclusively for Town business and not for personal use. (See ‘personal use’ under definitions)
c) Vehicles at Place of Residence: Employees shall, unless otherwise authorized by the Department Head, not take a Town vehicle home. Such determination to take a vehicle home shall be based on the on-call or standby status of an employee and the need for vehicle use for special events.
d) Vehicle Restriction: In all cases, Town vehicles will be returned to the employer during vacation time, office closures, any prolonged sick leave and leaves of absence. (i.e. over 24 hours)
e) Sole Right of Use: any person authorized to use a Town vehicle will have the sole right to operate the vehicle and shall not allow unauthorized individuals to operate or access the vehicle or equipment. No personal passengers shall be allowed at anytime.